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Procurement
Never miss a closing date or compulsory briefing again.
A tender register for companies that bid on public and private sector work. Every tender is tracked from discovery to award, with deadlines, briefings, requirement checklists, bid documents and costs in one place.
Built for
- Construction, services and supply companies that bid regularly
- Bid teams sharing work across several people
- Managers who need every tender to have a named owner
- Directors who want to know their real win rate and bid costs
Problems it solves
- Closing dates and compulsory briefings tracked in spreadsheets and email
- Missing documents discovered the night before submission
- Tax clearance, B-BBEE and other compliance documents expiring unnoticed
- No reliable view of spend per tender or of the win rate
What it does
Features
Tender register
Search and filter by status, province, sector, responsible person and due date. The register opens on open tenders, soonest closing first.
Deadline warnings
Every open tender shows the days left, with warnings at 7, 3 and 0 days for closing dates and compulsory briefings.
Requirement checklists
Checklists from templates for each tender, with a live completion percentage so you know if a bid pack is on track.
Bid documents
Tender documents, addenda and your submission stored once against the tender, with versions kept.
Compliance library
Company compliance documents with expiry dates, linked to the tenders that need them.
Tender expenses
Costs for documents, briefings and submissions captured with receipts, per tender and across all tenders.
Outcomes
Close every tender as awarded, with the value, or unsuccessful, with the reason, so the win rate is measurable.
Dashboard and analytics
Pipeline value, win rate, submission rate, due-date buckets, bid funnel and workload per person.
Activity history
Notes, status changes and a full audit trail of who did what on every tender.
Control and security
Built for trust
- Roles for tender managers, tender officers and read-only executives
- Officers edit only the tenders they own or contribute to
- Excel and PDF exports for management
- Bid documents stored once, with versions kept
Configured to the way you work
Every business runs differently. We set the system up around your roles, approvals and reports, migrate your existing data from Excel, train your team, and host and support it after go-live.
Client references available on request.
See it working on your own process
Book a free 45-minute demo and systems review on Microsoft Teams or Google Meet. We walk through the system with your scenario and show what would change. No obligation.