Built for
- Photography and videography studios
- Event and production companies
- Office managers taking bookings and deposits
- Crew capturing costs on the day
Problems it solves
- No idea what an event actually earned after costs
- Unclear who still owes money, and how much
- Double bookings on the same date
- Expense slips lost before they reach the office
What it does
Features
Bookings and calendar
Enquiries and booked events in one calendar, with a warning when another event falls on the same date.
Payments and receipts
Deposits and balances recorded per event with numbered receipts. Voided with a reason, never deleted.
Invoices
Branded PDF invoices generated from the event record, with sequential numbers.
Crew expenses
Crew add expenses from a phone on the day, with a photo of the slip.
Delivery tracking
Editing, ready for collection and delivered, so nothing is forgotten after the shoot.
Profit per event
Price, amount received, balance, expenses and profit calculated for every event, never typed.
Dashboard
Income, expenses and profit by month, event type and referral source, plus the debtors list.
Crew-safe access
Crew see the calendar and event basics, but not prices, payments or the client list.
Reports
Exports for the accountant and management.
Control and security
Built for trust
- Admin, manager and crew roles
- Payments voided with a reason, never deleted
- Cancellation rules keep income figures correct
- Hosted and supported by Monetworks
Configured to the way you work
Every business runs differently. We set the system up around your roles, approvals and reports, migrate your existing data from Excel, train your team, and host and support it after go-live.
Client references available on request.
See it working on your own process
Book a free 45-minute demo and systems review on Microsoft Teams or Google Meet. We walk through the system with your scenario and show what would change. No obligation.